Standing Order #8 - Assistant Team Leader Duties

Issue Date: January 1992

PURPOSE

The purpose of this standing order is to define the duties of the Assistant Team Leaders beyond that which is defined in the Bylaws of the organization.

SCOPE/POLICY

The policy of PCSAR is to have an orderly chain of command and to provide leadership in conducting the activities of the team.

RESPONSIBILITY

It will be the responsibility of the Assistant Team Leaders to carry out this order.

PROCEDURE

The primary duties of the Assistant Team Leaders will be those as defined in the Bylaws of the organization. Those duties are:

An Assistant Team Leader shall preside at all meetings in the absence of the Team Leader and assume the business of the Team Leader.
In the absence of the Treasurer, an Assistant Team Leader is authorized to receive all monies for PCSAR and shall give a receipt therefore. He/She shall turn all such monies received along with an itemized report to the Treasurer before the next regular business meeting.
Because these duties only define actions required to provide backup in case of absence of the Team Leader and the Treasurer, and can at times be very nebulous, the following additional assignments are made to better utilize the position of Assistant Team Leaders:
1. General Duties
  Each Assistant Team Leader shall be responsible for the following items:
  1. Safety
    It shall be the Assistant Team Leaders’ responsibility that all safety procedures are followed. If any unsafe activities are being conducted, the Assistant Team Leader shall investigate the activity, see that the proper actions to correct the conditions are taken, and, in conjunction with the Training Officer, provide the necessary corrective training.
  2. Representation
    It shall be the Assistant Team Leaders’ responsibility that all affiliated organizations the team participates in have designated PCSAR representatives at their scheduled meetings.
  3. Critical Incident Stress
    It shall be the Assistant Team Leaders’ responsibility to monitor the team's performance during and after a critical incident. The Assistant Team Leader shall coordinate the involvement of the Critical Incident Stress Debriefing team if needed.
2. Operations
  One of the elected positions shall be designated Assistant Team Leader – Operations and shall assume the following operational duties of PCSAR.
  1. Run Documentation
    It shall be the Assistant Team Leader – Operations responsibility to ensure all run reports are completed timely and accurately. Statistics on performance, problems, response, etc. will be evaluated and reported.
  2. Communications
    It shall be the responsibility of the Assistant Team Leader – Operations to ensure all communications equipment be in proper working order and that all Federal Communications Commission, state regulations, and local protocols for the use of such equipment be followed by all team members.
  3. Equipment
    It will be the responsibility of the Assistant Team Leader – Operations to evaluate and recommend new equipment. The Assistant Team Leader – Operations will also be responsible for ordering for this equipment and to see that it is received, checked out, and placed into service. The Assistant Team Leader – Operations shall maintain an updated equipment inventory.
  4. Personnel Equipment
    The Assistant Team Leader – Operations will be responsible for all personnel gear such as bunker gear, pagers, radios, climbing gear, uniforms, etc. Up to date records will be kept on the issuance and condition of this equipment. Recommendations on additions or replacements will be made to the team.
  5. Training
    It shall be the responsibility of the Assistant Team Leader – Operations, along with the Training Officer, to make sure that team members are properly trained to perform the operations required of PCSAR. The Assistant Team Leader – Operations shall recommend to the Training Officer any required training in order to have qualified team member to perform the duties of PCSAR.
3. Administration
  One of the elected positions shall be designated Assistant Team Leader – Administration and shall assume the following personnel duties of PCSAR.
  1. Records
    It shall be the responsibility of the Assistant Team Leader – Administration to maintain all personnel records of the team members. The Assistant Team Leader – Administration will work with all other officers to ensure efforts are not duplicated.
  2. Notification
    The Assistant Team Leader – Administration shall be responsible for notification of upcoming events. A monthly calendar of events, training opportunities, and any associated outside organizational meetings will be published. This shall be coordinated with the Training Officer.
  3. Press Information
    The Assistant Team Leader – Administration shall be responsible for the dissemination or retaining of all information going to the members of the press. The Assistant Team Leader – Administration will coordinate all interviews and should be the referral person for all requests from the press. The Assistant Team Leader – Administration will also be responsible for developing informational programs for the public and overseeing the Public Relations Committee.
  4. Fundraisers and Grants
    The Assistant Team Leader – Administration shall be responsible for activities of all fundraising projects. The Assistant Team Leader – Administration shall appoint a project chairperson for each fundraising project and will work closely with that person to see the project is conducted in a proper manner. The Assistant Team Leader – Administration in conjunction with the Treasurer will be responsible for a full accounting of all funds spent and earned on the fundraiser.
  5. Membership
    The Assistant Team Leader – Administration will evaluate the need for additional team members and develop a plan for recruitment, orientation, evaluation, and acceptance as a team member as defined in the Standing Order #3 for New Members. The Assistant Team Leader – Administration shall see that existing team members who are absent from runs and training be notified and check to see if they intend to continue their participation in PCSAR. The Assistant Team Leader – Administration will recommend to the Team Leader any reprimands for deficiencies or awards for special service of each individual team member.

REFERENCE

PCSAR Constitution and Bylaws, Standing Order #3

In this section:

PCSAR Guiding Documents